Cost benefits of digital vs. paper filing systems
Posted: 13.07.09 | Created by: Do Something
1. Greater security and confidentiality
The filing cabinets in most companies are unlocked and people come and go as they please with the files. Most of the time they put them back in the right place, but sometimes they're lost or misfiled.
2. Massive reduction in the cost of searching
According to Price Waterhouse Coopers:
- 50% of a professional's time is spent looking for information
- 5-15% is used in reading the information
- 7.5% of all documents get lost forever and must be constantly recreated
With document management you can access any information, from anywhere in the world by every word in seconds.
3. Easier, cheaper and faster to share
Paper-based information is very difficult to share with multiple people without copying the document many times.
With an EDMS many people can securely view a document at the same time, add comments and collaborate without the document ever leaving the system or being duplicated.
4. Frees up valuable floor space to make money
Many CBD offices are using large areas of their valuable floor space to store paper - space that could be used to generate income for the business.
5. It could save you significant legal costs
Many Western countries and industries are now legislated to protect information and make it available on call to authorities. A breach of these laws could cost a business many thousands of dollars.
Read the full opinion piece by Kurt Carlsen, Sales Director, Redmap.
Read some great tips on how to reduce your paper usage.
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